PROCUREMENT TEAM IN CHINA
Outsourced procurement department in China
Do you want to grow your business, find new suppliers or optimize your supply costs?
Mijay Group becomes your operational procurement team in China: supplier research and negotiation, order follow-up, quality control, receiving, storage and logistics coordination. You retain clear visibility over prices and operations without building an in-house local team.
An outsourced procurement team adapted to your business
Instead of managing suppliers, orders, inspections and shipments separately, you centralize operations with one on-site contact. The plans below define the level of support and can evolve with your product range, volumes and purchasing frequency.
YOUR PURCHASING TEAM IN CHINA
How does an outsourced purchasing department work?
We build an ongoing operating model around your products, suppliers, orders and logistics, with one point of contact and clearly defined responsibilities.
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1
Needs and priorities assessment
We review product categories, volumes, markets, existing suppliers, operational difficulties and objectives.
- What we need from you
- Relevant history, catalog, volumes, budgets, timeline and current issues.
- What Mijay Group verifies
- Urgent matters, supplier dependencies, risks, workload and optimization potential.
- Your deliverable
- A needs map and a shared order of priorities.
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2
Purchasing scope and responsibilities
We define responsibilities, approval workflows, tools and communication cadence.
- What we need from you
- Decision-makers, internal rules, authorized budgets and stakeholders to keep informed.
- What Mijay Group verifies
- Responsibilities, response times, confidentiality and the expected level of autonomy.
- Your deliverable
- A collaboration method and operational action plan.
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3
Supplier portfolio management
We identify new supplier options and consolidate information on existing suppliers.
- What we need from you
- Selection criteria, required or replacement suppliers and compliance requirements.
- What Mijay Group verifies
- Pricing, MOQ, capacity, quality, lead times, documentation and single-supplier dependency.
- Your deliverable
- A better-structured supplier portfolio with identified alternatives.
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4
Requests for quotation and negotiation
Supplier quotations are compared on a like-for-like basis before negotiation.
- What we need from you
- Forecasts, quantities, specifications and required commercial terms.
- What Mijay Group verifies
- Total cost, payment, Incoterm, packaging, lead time and negotiated concessions.
- Your deliverable
- Clear comparisons and reasoned recommendations.
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5
Orders, production and quality
We coordinate agreed milestones with suppliers and flag any deviations.
- What we need from you
- Approval of key decisions and availability when trade-offs are required.
- What Mijay Group verifies
- Schedule, specifications, quantities, inspections and requested corrections.
- Your deliverable
- A consolidated view of order progress.
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6
Receiving, warehousing and logistics
Orders can be centralized in China before consolidation or shipment.
- What we need from you
- Destinations, priorities, consolidation rules and delivery constraints.
- What Mijay Group verifies
- Goods received, photos, weight, volume, inventory and transport options.
- Your deliverable
- Connected purchasing and logistics coordination without information gaps.
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7
Reporting and continuous improvement
We track open items, documented outcomes and upcoming decisions.
- What we need from you
- Market feedback, sales trends and new priorities.
- What Mijay Group verifies
- Lead times, deviations, documented savings, quality and bottlenecks.
- Your deliverable
- Regular reporting and improvement actions aligned with business growth.
Please note: The scope is adjusted to the number of products, suppliers and orders, and to the level of support actually required.
Continuous sourcing
€2,500 / month
For retailers and e-merchants who constantly renew their ranges.
- Textiles, accessories, home, private-label cosmetics: existing products, no technical development
- A dedicated contact, in your language
- Supplier search, prices by quantity, minimum order quantities, lead times and coordinated samples
- Follow-up of your orders: negotiation, deposit, production, quality control, shipping
- Messaging per project, quotes and tracking in your space
- 3-month commitment. Samples, freight, third-party inspections and customs duties re-invoiced at cost
Purchasing department
€5,000 / month
For SMEs, brands and distributors that buy from China every month.
- From 25 product references per month
- Full outsourcing of your purchasing function
- Products to specification: customisation, packaging, own brand
- Audit of your existing suppliers and renegotiation of current contracts
- Quality control plan and shipment consolidation
- Storage included under the terms of the offer
- Monthly purchasing report: savings achieved, lead times, incidents
- 6-month commitment. Samples, freight, third-party inspections and customs duties re-invoiced at cost
Key account
On quotation
For high-volume groups and chains: purchasing centres, mass retail.
- From 100 product references per month
- Dedicated team sized to your volume
- On-site contact in China
- Direct factory negotiation and framework agreements
- Integrated quality control, storage and logistics
- Custom reporting and integration
- Access to the private group (agent, expert and entrepreneurs)
Logistics & Storage (reminder)
- Products sourced through our services are integrated into your offer.
- Complete management: order taking, receiving, verification, storage, preparation and shipping.
How it works
- A simple one monthly payment
- Prepaid balance for logistics costs
- Centralized purchasing and logistics management
Our objective
- Identify new product opportunities and reduce the time spent on research, comparing suppliers and checks.
- Reduce operational costs related to purchasing and logistics.
- Improve service quality
- Scale your business effectively
Outsource procurement, sourcing and logistics in China
This setup is particularly suited to brands that regularly launch new products, work with multiple manufacturers or want to professionalize procurement in China. Goods, transport and options remain itemized separately for transparent cost visibility.
Before starting
We assess product categories, volumes, destination countries, purchasing frequency and required follow-up to define a coherent operating model.
During the engagement
Requests, suppliers and operations are centralized to provide clearer visibility over procurement and logistics progress.
A scalable organization
As the number of products or shipping frequency changes, the operating model can be adjusted to your company’s actual needs.
Additional services
Your procurement department can draw on Mijay Group’s other areas of expertise according to your project.
FOR DISTRIBUTORS
I want to become a distributor
You have an established company or professional activity, sales channels and the capacity to develop a brand in your market.
Frequently asked questions about the outsourced procurement department
Scope, process, commission, fees and setup: review the essential answers before entrusting us with your procurement in China.
What does an outsourced purchasing department in China entail?
Depending on the chosen approach, it can cover supplier research, negotiation, order tracking, quality control coordination, receiving, storage, and logistics. The scope, limits, and priorities are defined before the start.
How does this differ from a one-off sourcing agent?
The sourcing agent responds to an identified search or project. The outsourced purchasing department organizes continuous monitoring of multiple references, suppliers, and orders with processes, priorities, and reporting tailored to the company.
Which companies is this service suitable for?
It is particularly suitable for brands and companies that purchase regularly, manage multiple suppliers, or wish to professionalize their operations in China. A preliminary analysis will confirm whether outsourcing is relevant for your volume.
How do the formulas and the commitment work?
The plan, duration, renewal, and termination conditions are specified in the accepted quote or contract. No commitment or renewal should be assumed outside of these documents.
Do you take a commission on purchases?
No: our pricing is 0% supplier commission. The payment of Mijay Group corresponds to the agreed service, while the goods and other costs are presented separately.
Are goods and transport included in the package?
Unless otherwise specified in writing, the price of goods, samples, inspections, transport, duties, taxes, and options are not included in the monthly service fee. These are subject to separate validation or quotations.
Can you manage multiple suppliers simultaneously?
Yes. The advantage of the service is that it centralizes multiple searches, orders, and contacts. However, the capacity and level of monitoring are defined according to the chosen plan, the complexity of the products, and the frequency of transactions.
What monitoring and reporting is provided?
Requests and operations are centralized to track suppliers, approvals, and next steps. The frequency of meetings, the tools used, and the information shared are determined according to the agreed-upon organization.
How to get started with your outsourced purchasing department?
We begin by analyzing your products, volumes, existing suppliers, destinations, purchase frequency, and current challenges. We then propose a clear scope, a formula, and a priority order for implementation.
Build your outsourced procurement department
Tell us about your products, volumes and objectives, and we will guide you to the appropriate level of support.