CHINA BUYING TEAM
Outsourced purchasing department in China
Do you want to grow your business, find new suppliers or optimize your supply costs?
Mijay Group becomes your operational purchasing team in China: supplier research and negotiation, order tracking, quality control, receiving, warehousing, and logistics coordination. You maintain clear visibility on pricing and operations without building an in-house local team.
An outsourced purchasing team tailored to your business
Instead of managing suppliers, orders, quality control, and shipping separately, you centralize your operations with a single point of contact. The packages below determine the level of support and can be adjusted based on your number of product references, volumes, and purchasing frequency.
YOUR CHINA BUYING TEAM
How does an outsourced purchasing department work?
We build a continuous organization around your products, suppliers, orders and logistics operations, with a single point of contact and clearly defined responsibilities.
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1
Audit of needs and priorities
We analyze product families, volumes, markets, existing suppliers, difficulties and objectives.
- To send to us
- Useful history, catalogue, volumes, budgets, schedule and problems encountered.
- What Mijay Group verifies
- Emergencies, supplier dependencies, risks, workload and optimization potential.
- You get
- A mapping of needs and a shared order of priority.
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2
Organization of the purchasing scope
We define who does what, the validation processes, the tools, and the communication pace.
- To send to us
- Decision-makers, internal rules, authorized budgets and people to be informed.
- What Mijay Group verifies
- Responsibilities, response times, confidentiality and expected level of autonomy.
- You get
- A method of collaboration and an operational action plan.
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3
Supplier portfolio management
We are looking for new solutions and consolidating information from the suppliers we use.
- To send to us
- Selection criteria, imposed or replacement suppliers and compliance requirements.
- What Mijay Group verifies
- Price, MOQ, capacity, quality, lead times, documentation, and dependence on a single supplier.
- You get
- A better structured portfolio and identified alternatives.
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4
Consultations and negotiations
Price requests are compared on a common basis before negotiation.
- To send to us
- Forecasts, quantities, specifications and commercial terms sought.
- What Mijay Group verifies
- Total cost, payment, Incoterm, packaging, time and concessions obtained.
- You get
- Clear comparisons and reasoned recommendations.
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5
Orders, production and quality
We coordinate the agreed steps with suppliers and raise the alarm in case of any deviation.
- To send to us
- Validation of important decisions and availability for arbitration.
- What Mijay Group verifies
- Planning, specifications, quantities, controls and corrections requested.
- You get
- A consolidated view of order progress.
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6
Receiving, storage and logistics
Orders can be centralized in China before consolidation or shipment.
- To send to us
- Destinations, priorities, grouping rules and delivery constraints.
- What Mijay Group verifies
- Receptions, photos, weight, volume, stock and transport options.
- You get
- Purchasing-logistics coordination without information gaps.
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7
Reporting and continuous improvement
We are monitoring open topics, results obtained, and upcoming decisions.
- To send to us
- Market feedback, sales trends and new priorities.
- What Mijay Group verifies
- Delays, discrepancies, documented savings, quality and bottlenecks.
- You get
- Regular monitoring and improvement actions adapted to growth.
Namely: The scope is adjusted to the number of products, suppliers, orders and the level of intervention actually required.
Starter
€2,500 / month
Perfect for starting out.
- A solution tailored to growing e-commerce businesses that regularly seek new products to expand their catalogue or range.
- A dedicated team that can
- source up to 30 products per day.
- Direct factory negotiation
- Advanced quality control
- Storage included
Pro
Starting from €5,000 / month
Ideal for growth and acceleration.
- Designed for e-commerce businesses
- Companies with significant and recurring purchasing needs
- Companies wishing to outsource their purchasing in order to reduce their operational burden and benefit from professional support.
- Sourcing up to 100 products per day
- Direct factory negotiation
- Advanced quality control
- Storage included
- After-sales service included
- Access to the entrepreneurs group (network & opportunities)
VIP
Starting from €8,000 / month
Premium solution for unlimited scaling.
- Designed for: multinational companies that want to accelerate their production and outsource their logistics.
- Sourcing up to 300 products per day
- Direct factory negotiation
- Advanced quality control
- Storage included
- After-sales service included
- Optimizing shipping costs
- Private group access (agent + expert + entrepreneurs)
Logistics & Storage (reminder)
- Products sourced through our services are integrated into your offer.
- Complete management: order taking, receiving, verification, storage, preparation and shipping.
How it works
- A simple one monthly payment
- Recharge system for logistics costs
- Everything is centralized, zero complex management
Our goal
- Identify new product opportunities and reduce the time spent on research, comparing suppliers and checks.
- Reduce operational costs related to purchasing and logistics.
- Improve your service quality
- Scale your business effectively
Outsourcing purchasing, sourcing and logistics to China
This structure is particularly well-suited to brands that regularly launch new products, work with multiple manufacturers, or wish to streamline their purchasing in China. Goods, shipping, and options are presented separately to ensure a transparent cost overview.
Before starting
We study product families, volumes, delivery countries, frequency of needs and level of monitoring in order to define a coherent organization.
During the support
Requests, suppliers and operations are centralized to provide better visibility into the progress of purchasing and logistics.
An evolving organization
When the number of items or the pace of shipments changes, the organization can be adjusted to the actual needs of your business.
Additional services
Your purchasing department can draw on other Mijay Group expertise depending on your project.
Frequently asked questions about outsourced purchasing departments
Scope, operation, commission, fees and setup: find the essential answers before entrusting us with your purchases in China.
What does an outsourced purchasing department in China entail?
Depending on the chosen approach, it can cover supplier research, negotiation, order tracking, quality control coordination, receiving, storage, and logistics. The scope, limits, and priorities are defined before the start.
How does this differ from a one-off sourcing agent?
The sourcing agent responds to an identified search or project. The outsourced purchasing department organizes continuous monitoring of multiple references, suppliers, and orders with processes, priorities, and reporting tailored to the company.
Which companies is this service suitable for?
It is particularly suitable for brands and companies that purchase regularly, manage multiple suppliers, or wish to professionalize their operations in China. A preliminary analysis will confirm whether outsourcing is relevant for your volume.
How do the formulas and the commitment work?
The plan, duration, renewal, and termination conditions are specified in the accepted quote or contract. No commitment or renewal should be assumed outside of these documents.
Do you take a commission on purchases?
No: our stance is 0% supplier commission. The compensation for Mijay Group corresponds to the agreed service, while the goods and other costs are presented separately.
Are goods and transport included in the package?
Unless otherwise specified in writing, the price of goods, samples, inspections, transport, duties, taxes, and options are not included in the monthly service fee. These are subject to separate validation or quotations.
Can you manage multiple suppliers simultaneously?
Yes. The advantage of the service is that it centralizes multiple searches, orders, and contacts. However, the capacity and level of monitoring are defined according to the chosen plan, the complexity of the products, and the frequency of transactions.
What monitoring and reporting is provided?
Requests and operations are centralized to track suppliers, approvals, and next steps. The frequency of meetings, the tools used, and the information shared are determined according to the agreed-upon organization.
How to get started with your outsourced purchasing department?
We begin by analyzing your products, volumes, existing suppliers, destinations, purchase frequency, and current challenges. We then propose a clear scope, a formula, and a priority order for implementation.
Build your outsourced purchasing department
Tell us about your products, volumes and objectives: we will guide you towards the appropriate level of support.